Chief Minister’s Award for Excellence in Public Administration

Chief Minister's Award for Excellence in Public Administration

The award carries a Commendation Scroll and a Cash Award of ₹10,00,000/- each.

Two such awards are given: one each for Departments’ and Organizations/Institutions’ categories.

Chief Minister's Appreciation for Initiative in Public Administration

The award carries a Commendation Scroll and a Cash Award of ₹5,00,000/- each.

Two such awards are given: one each for Departments’ and Organizations/Institutions’ categories.

Conditions

The amount of the cash award can be varied by the Government from time to time subject to the availability of funds.

The Government reserves the right not to present an Award in any year.

The applicant must represent one of the following:

a) A Local Body under the UT of Puducherry.

b) An Autonomous Body under the UT of Puducherry.

c) A Corporation under the UT of Puducherry.

d) An Agency under the UT of Puducherry.

e) A Public Sector Undertaking under the UT of Puducherry.

f) A Government Department under the UT of Puducherry.

The applicant must be nominated only through the Administrative Secretary.

The applicant must submit an application that contains the recommendation of the Departmental Committee.

The applicant must propose achievements of initiatives and projects whose qualitative and quantitative outcomes/results are of very high order and which have benefitted a large number of citizens.

The application should be made for rewardable work done during the previous one calendar year as on the date of nomination.

Offline

Step 1: The application should be submitted in the prescribed format, ensuring it clearly mentions the approving authority with relevant details.

Step 2: The applicant must prepare a narrative of the project/initiative (not more than 2,500 words) clearly bringing out the background, priorities, strategies adopted, innovative method used, period of implementation, outcome, exceptional achievements, sustainability, and replicability. The application must include supporting documents like field photographs (maximum 10) and flow charts detailing uniqueness and success story of the initiatives.

Step 3: The Administrative Secretary of the Department must constitute a Departmental Committee to shortlist and verify facts before forwarding nominations. The application should be submitted along with the recommendation of the Departmental Committee and a document of proof for approval from the Administrative Secretary. Nominating authorities are requested to forward nominations if the initiatives/accomplishments are truly innovative, extraordinary, and outstanding in nature.

Step 4: The nomination must be made ONLY in the format prescribed (in soft and hard copy) and mailed directly by Registered Post/Speed Post and email directly to the Secretary to the Government (Administrative Reforms Wing), Chief Secretariat, Puducherry-605001. The corresponding Email Address is usar@py.gov.in.



Post-Application Processes

Step 1: Screening and Shortlisting of Nominations

The Screening Committee shall screen the applications in the first stage, considering, among other things, the efforts, impact/outcomes, constraints, sustainability, and scope for replication.

The Committee may conduct spot studies wherever required and will endeavor to shortlist sufficient nominations for consideration of the Empowered Committee with specific recommendations.

Step 2: Consideration by the Empowered Committee

The recommendations made by the Screening Committee shall be considered by an Empowered Committee.

The Empowered Committee may ask the nominees to make a presentation on their respective projects/works if required, and it would take into account the study reports and make its recommendations for the approval of the Chief Minister.

Note: The Chief Secretary may permit a one-stage selection process through the Empowered Committee if the number of applications is less.



Application Deadlines

Receipt of nomination: 15th June.

Recommendation by Screening Committee: 7th July.

Recommendation by Empowered Committee: 31st July.

Announcement and Distribution of Awards: 25th August.

Note: In case of insufficient nominations, the receipt of nominations may be extended.

Recommendation Of The Departmental Committee.

A Write-Up (Including An Executive Summary).

Supporting Documents Like Field Photograph (Maximum 10).

Flow Charts Detailing Uniqueness And Success Story Of The Initiatives.

Document Of Proof For Approval From The Administrative Secretary.

Supporting Documents Attached, Not More Than 5 (Five) Pages (Supporting documents attached with the nomination form).

A Descriptive Note Of Not More Than 150 Words (Required for exceptional achievements in substantiation of each chosen/ticked outcome listed in the application form).

Details Of Audit/Measurement/Verification By Any Independent Agency For A Reality Check Of Envisaged And Realized Benefits And Outcomes (If the project/initiative has been audited/measured/verified).

Brief Details Of Awards Received Earlier By The Nominee Departments/Organisations/Institutions (If the initiative/nominee was a winner of any Award, details not more than 100 words).